What it Takes to Build Accountability with Data Visibility

It's time for your data to provide more value.

"Measurement is the first step that leads to control and eventually to improvement. If you can't measure something, you can't understand it. If you can't understand it, you can't control it. If you can't control it, you can't improve it."

H. James Harrington

As we discussed in our latest blog post on how businesses can use data to improve performance reviews, it becomes incredibly more difficult to uncover an area for improvement when the core of it is unmeasurable. Whether we are consciously aware of it or not, employees rely on this sense of measurement and control to know what direction they are to go in; and some rely even more heavily on it to develop the motivation required to go in that direction in the first place.

At times, there are tasks or roles that are simply not fit for someone; whether they are outside their realm of experience, beyond their current bandwidth, or dealt to them without adequate resources. While individual reviews work to help identify whether certain behavioral and performance results are tied to these skill level abilities vs purely motivational levels, a measure of group performance works to help the team as a whole regardless of these factors. When team members can see where they stand on broad performance measurables amongst their peers, it’s not always a means for competition or comparison, but more of a tactic to fill the gaps with enhanced performance when all it may take is greater motivation from a select few. 

 

The Answer is in the Data

Performance output levels will never be the same across the board, it’s inevitable that every organization has those that are considered top performers, and those that aren’t always delivering to their expected return. Before immediately trying to direct solution-focused actions to what seems like the core of the issue – those who are performing at lower levels – you first need context. A contextual understanding brings forward the collective knowledge of all the elements that comprise the bigger picture; in this case we find those elements to be each individual performance review coming together as one cohesive team review. This allows for a peripheral vision into just how much of a differentiation exists across the areas that are driving day-to-day operations, and to what extent they stray from industry standard. 

Full data visibility makes this contextual analysis a quick top-of-mind action leaders can start every day with. It provides a cross-sectional look at that single point in time: 

  • Where does each employee stand to their measurable?

  • What areas can they realistically improve across their respective capabilities?

  • How can real significant shifts happen to impact the team, department, or the organization at large?

Whereas performance reviews provide a longitudinal comparison over time for that unique individual, an overarching performance dashboard for your team adds that critical layer for creating results that will strengthen your bottom line.

Increasing Accountability

There are 3 main considerations to have when using this contextual data to better manage performance issues that are hindering your team, and as a result, your culture.

Consider the best way to address these as they fit to your current processes and where the crux of change is most achievable.

  1. Bring attention to poor performance

  2. Focus on attainable goals 

  3. Provide complete and full transparency

Bring Attention to Poor Performance

Taking second place doesn’t fuel a fire to win first nearly as much as it ever will for someone trying to completely avoid last place. At Bearex, we have been quick to take note of this as we work with clients through the initial stages of system inventory and data connectivity. 

It’s not uncommon to assume that as humans, we are motivated to become the top performer in an area we are being measured or evaluated in, especially when there is full awareness of peer-to-peer comparison, not just measurements of our own self-progression. That being said, businesses often capitalize on this assumption by showcasing top performers in a ‘leaderboard’ fashion with the intent to increase motivation for those sitting below. 

Consider this instead: 

  • Flip the narrative and display lower performers who are in the bottom 20% at that point in time by using an easily accessible visual such as a dashboard. 

Doing so creates opportunities to: 

01

Significantly increase motivation where it can be most pivotal – your top performers will likely always be your top performers and maintain strong motivation, it’s those that can make larger jumps to scale their productivity and output that will help push past maintaining status quo

02

Hone in on the measurables or departmental areas that may need improving – this gets at our point earlier of first getting to the core of the issue. When the data becomes visible, it brings clarity to what may be a matter of employee motivation, or what really may be an operational fix that’s been flying under the radar.

03

Increase accountability and a sense of communal culture – as soon as those in the lower performance brackets work their way out of the ‘danger zone’, they build a discernment of intrinsic motivation that they are undoubtedly capable of achieving more on a personal level, while simultaneously supporting profitable gains for the entire business.

Focus on Attainable Goals

A distant moving target is much more difficult to aim at than a nearby steady one. Who said goals had to be grandiose and industry-shaking?

The key is to focus on attainability – which stems from accessibility – which in turn stems from that level of complete awareness of where everyone stands, both low and top performers. 

The more you can have complete access and control (control in the knowledge attainment sense) over the data operating in the background of your business, the better you can be at breaking down bite-sized goals. By this, we mean goals that take into consideration how they can accompany the different ways people on your team conduct their work, their current performance standings, and their unique strengths and areas for improvement.

Provide Complete and Full Transparency

Whether it takes reframing the data, leveraging actionable and achievable goals, or taking steps back to properly clean and restructure your data strategy, it’s about letting the measureables speak for themselves when all is said and done.

Although presenting statistics directly tied to specific employees is seemingly blatant and overt, mitigating the errors that come with incomplete reporting or verbal/handwritten statuses also influences:

  • Greater responsibility top to bottom

  • Stronger data integrity standards in the entire organization

  • More competitive leverage by increasing value on data-driven decisions company wide.

If you're ready to take control of your data and motivate those who are pivotal to your operations, all while staying focused on the current matters of your business, we at Bearex are ready to support you.

Author

Andrew Gissal

As COO & EOS Implementer at Bearex, Andrew aims to help entrepreneurial businesses use data to gain traction through his experience in organizational leadership and startup sales & marketing.

See Our Process In Action